This post is an exciting opportunity to support the leadership of a national charity at a time when the organisation is striving to increase its impact in working for a sustainable society.
The Executive Assistant is responsible for administering management and Board meetings (secretariat services), office and diary management for the Chief Executive and admin support for the Finance & Operations Director.
CAT is seeking a candidate with strong secretarial and administrative skills to support the effective leadership of the organisation.
The postholder will be line managed by the Chief Executive but will also work closely with the Finance & Operations Director and Trustees.
Job Details: Ref: EA210603
Area of Responsibility: Administrative support for the Chief Executive, Finance & Operations Director, Senior Management Team and charity Trustees
Responsible to: Chief Executive Officer
Responsible for: No Line Management responsibilities
Contract type: Permanent
Responsibility Grade: 3
Location: CAT site near Machynlleth, Mid Wales with some home working
Hours: Full-time: 37.5 hours per week
Working Days: Normally Monday to Friday
Salary: £19, 727.57 per annum
Work remotely: On site and home working
Application deadline: 9am on 18th June 2021
Interviews to be held: week commencing 21st June 2021
Expected start date: To be discussed at offer stage (Not expected to be later than Monday 26th July)
COVID-19 considerations: Staff are working remotely as much as possible, subject to individual roles. Working arrangements for staff comply with all current applicable COVID-19 guidance and are updated as and when the guidance changes.
Diary and Office management:
Organisation of the Chief Executive’s diary, including planning and arranging meetings, appointments and travel and collating information ahead of meetings
Monitoring of the Chief Executive’s e-mails, post and phone calls and dealing with administrative matters
To provide organisational and diary support to the Chair and other Trustees when needed
Maintain records of Board and management minutes, correspondence with Companies House and the Charities Commission and other official documentation
To provide administrative support to the Finance & Operations Director and other members of the Senior Management Team as needed
To maintain and develop office systems
Collating and circulating agenda papers for Board and management meetings and other meetings as required
Taking minutes at Board and management meetings and other meetings as required and maintaining action logs
To maintain and communicate a programme of Board, management and other meetings
To support communication with Trustees between meetings
To support the Finance & Operations Director and Chief Executive Officer in ensuring the organisation adheres to its governing documents
Other administrative support:
To support the Finance & Operations Director, Chief Executive and Chair in the collation and submission of annual returns and other correspondence with the Charity Commission and Companies House
To provide cover to other functions in the central admin team as needed
Providing other administrative support to the Chief Executive and Senior Management Team as needed, such as proof reading, collating reports and basic web research.
Any other appropriate duties as defined by the Chief Executive Officer and Finance & Operations Director.
Applications are required, CVs will not be accepted.
Further details, including application form, can be obtained from our website: https://www.cat.org.uk/latest/vacancies/
Applications should be forwarded to vacancy(at)cat.org.uk by the deadline stating the job title in the Subject line.
Any queries should be addressed to vacancy(at)cat.org.uk