Centre for Alternative Technology Job Vacancy

Executive Assistant

This post is an exciting opportunity to support the leadership of a national charity at a time when the organisation is striving to increase its impact in working for a sustainable society.

The Executive Assistant is responsible for administering management and Board meetings (secretariat services), office and diary management for the Chief Executive and admin support for the Finance & Operations Director.

CAT is seeking a candidate with strong secretarial and administrative skills to support the effective leadership of the organisation.

The postholder will be line managed by the Chief Executive but will also work closely with the Finance & Operations Director and Trustees.

 

Job Details: Ref: EA210603

Area of Responsibility: Administrative support for the Chief Executive, Finance & Operations Director, Senior Management Team and charity Trustees

Responsible to: Chief Executive Officer

Responsible for: No Line Management responsibilities

Contract type: Permanent

Responsibility Grade: 3

Location: CAT site near Machynlleth, Mid Wales with some home working

Hours: Full-time: 37.5 hours per week

Working Days: Normally Monday to Friday

Salary: £19, 727.57 per annum

Work remotely: On site and home working

 

Application deadline: 9am on 18th June 2021

Interviews to be held: week commencing 21st June 2021

Expected start date: To be discussed at offer stage (Not expected to be later than Monday 26th July)

COVID-19 considerations: Staff are working remotely as much as possible, subject to individual roles. Working arrangements for staff comply with all current applicable COVID-19 guidance and are updated as and when the guidance changes.

 

Main Responsibilities

Diary and Office management:

Organisation of the Chief Executive’s diary, including planning and arranging meetings, appointments and travel and collating information ahead of meetings

Monitoring of the Chief Executive’s e-mails, post and phone calls and dealing with administrative matters

To provide organisational and diary support to the Chair and other Trustees when needed

Maintain records of Board and management minutes, correspondence with Companies House and the Charities Commission and other official documentation

To provide administrative support to the Finance & Operations Director and other members of the Senior Management Team as needed

To maintain and develop office systems

Secretariat services:

Collating and circulating agenda papers for Board and management meetings and other meetings as required

Taking minutes at Board and management meetings and other meetings as required and maintaining action logs

To maintain and communicate a programme of Board, management and other meetings

To support communication with Trustees between meetings

To support the Finance & Operations Director and Chief Executive Officer in ensuring the organisation adheres to its governing documents

Other administrative support:

To support the Finance & Operations Director, Chief Executive and Chair in the collation and submission of annual returns and other correspondence with the Charity Commission and Companies House

To provide cover to other functions in the central admin team as needed

Providing other administrative support to the Chief Executive and Senior Management Team as needed, such as proof reading, collating reports and basic web research.

Any other appropriate duties as defined by the Chief Executive Officer and Finance & Operations Director.

 

Applications are required, CVs will not be accepted.

Further details, including application form, can be obtained from our website: https://www.cat.org.uk/latest/vacancies/

Applications should be forwarded to vacancy(at)cat.org.uk by the deadline stating the job title in the Subject line.

Any queries should be addressed to vacancy(at)cat.org.uk

Where to find us

Llandrindod Wells Office

Unit 30
Ddole Road Industrial Estate
Llandrindod Wells
Powys
LD1 6DF

01597 822 191

Newtown Office

Plas Dolerw
Milford Road
Newtown
Powys
SY16 2EH

01686 626 220

Get in touch

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Cyflogwr Ystyriol / Mindful Employer
Trusted Charity